Manage, Organise & Secure Project Documents from One Place
HRM Mitra's Document Management Software helps organisations securely store, organise, track, and manage project documents throughout their entire lifecycle. From project planning and engineering to execution and commissioning, the solution enables teams to collaborate efficiently, automate document approvals, maintain version history, and access the latest documents anytime from a single platform. Improve productivity, reduce manual effort, and ensure every project document is always organised, secure, and easy to find.
Features
- Project Creation & Document Organisation: Create multiple projects, define document structures, and organise files in dedicated folders. Assign document controllers, contractors, suppliers, consultants, and team members with role-based access.
- Workflow & Approval Management: Automate document reviews, approvals, and sign-offs with predefined workflows. Send documents to the right stakeholders while keeping every approval process transparent and on schedule.
- Document Collaboration: Enable teams to collaborate with inline comments, annotations, and document sharing. Check-in and check-out features prevent multiple users from editing the same document simultaneously.
- Version & Revision Control: Automatically maintain document versions and revision history. Compare changes, restore previous versions, and always ensure everyone works on the latest approved document.
- Smart Notifications & Alerts: Receive automatic reminders and notifications for pending approvals, document submissions, revisions, and overdue actions to keep projects moving without delays.
- Reports & Analytics: Generate project-wise, department-wise, and user-wise reports to monitor document status, workflow performance, compliance, and team productivity.
- Secure Access Management: Control who can view, edit, approve, or download documents with role-based permissions, ensuring complete document security and confidentiality.
- Seamless Integration: Integrate easily with ERP, GIS, HRMS, and other enterprise applications to create a centralised document repository across your organisation.
- Flexible Deployment: Choose the deployment model that best suits your business with On-Premise, Cloud, or Hybrid implementation options.
Benefits
- Store and manage all project documents securely from one centralised platform.
- Reduce approval delays with automated workflows and timely notifications.
- Allow teams, contractors, consultants, and vendors to collaborate efficiently from anywhere.
- Maintain document history, eliminate duplicate files, and ensure everyone accesses the latest version.
- Keep complete audit trails, approval history, and document records for regulatory compliance.
- Reduce manual document handling and help teams spend more time on project execution.
- Protect sensitive project information through role-based access and secure document storage.
- Track document status, approvals, pending actions, and project progress in real time.
